The approved sample is the bridge between design and production. It loses value when the factory and buyer keep different versions of the size chart, fabric or construction file.
Seal one reference set
Record sample version, measurements, fabric lot or swatch, color, trims, artwork, workmanship, labels and packing. Give the same file to production and inspection. The shirt sampling fee and lead-time guide explains how to manage sample revisions.
Check the first bulk pieces
Compare fabric shade and hand feel, measurements, collar, placket, buttons, seams, logo, pressing and packing. Release full production only after the first-piece result is accepted or a deviation is documented. Use the shirt production quality control process.
Control changes during production
No substitute fabric, trim, label, construction or packing should enter the order without written approval. For design ownership and revision records, see the shirt OEM/ODM IP and sampling guide.
Review a production partner
Mingsheng can discuss sample and bulk requirements through its OEM/ODM service, with final standards confirmed against the buyer's order file.
Further reading
Frequently Asked Questions
What should be included with a sealed shirt sample?
Keep the measurement chart, fabric and trim information, construction notes, labels, packing instructions, approval date and revision number with it.
Why inspect the first bulk pieces?
The first bulk pieces reveal whether materials, cutting, sewing and finishing reproduce the approved sample before the whole order is completed.
Who approves an intentional deviation?
The buyer and factory should agree it in writing, including the affected point, reason, quantity, cost or timing impact and acceptance.